Tips on Sending E-Mail

This was original one of our Electronic Newsletters. Since I received such a positive response, I thought it should be posted separately:

The Experts and Books Don’t Tell You, But Kit’s E-Club will:

1. Don’t "forward," use "reply."

2. Copy and paste and then attach (download does not work with "reply")

3. Use bcc: to send

4. How to attach a document

5. Limit size of e-mail, if you don’t want "large" downloads

 

Steve Newton of Newton,Kastner & Remmel, Mountain View, California,

(specialists in insurance law) asked me to stop sending him "forward" messages. He and I share the same provider, Scruznet, and for some reason he cannot get e-mail from me (I have others on Scruznet, who do, but our ISP has spent hours trying to solve this and cannot). So I send messages to myself at kitm@aol.com and then forward them to him.

But several of the "forwards" also include "forwards," so he has found this too time consuming, plus it must spoil the mood of the joke. I still send AOL, but now I copy and paste. Steve is very happy. While he is very busy, he likes the jokes and other information.

I personally hate the "forward" jokes as sometimes they are "forwards" of "forwards," and maybe it is easy for the sending to do this, but the receiver has a lot of difficulty in opening up. When you get a lot of e-mail, and find yourself behind. often I don’t even save them to read later. I just delete them So I am just like Steve is---I don’t like "forwards" either.

Tips in passing an e-mail, please do not forward.

#1 USE REPLY: Sometimes when you forward a forward, it takes too long to open and spoils the joke---sometimes people don't even bother so when you get an e-mail, use reply. Delete all the addresses and junk in the mail received, then type in your message. Don’t forget to first delete the "reply" and then add in the people you want to send---and add in as "bcc."

#2 USE :BCC Send "to" to only one person ( I make it myself. Yes, I send "to" myself. If you use "to" or "cc", everyone will see who you sent the joke and who sent the joke to you. And you might have even left in their comments to you. ( really, no one wants to see them ). Send "to" yourself and bcc: the rest.

#3 ATTACHMENTS will not work in "reply." If you get an attachment, copy and save the attachment, and in the new e-mail, then attach.
a. It downloads faster
b. You are testing the attachment to make sure it works ( I can't tell you how many times a "forward" attachment does not open ).

BCC:

Every e-mail program from Explorer to Netscape to Z-Mail, has a bcc: feature.

This is from the old correspondence day when you sent a letter, you sent a "blind" carbon copy to a recipient you did not want the send to know that you had sent a copy.

This has great use in sending group e-mail:

To use bcc: Netscape, click on the cc: and it will give you the options you have, including bcc: and group (for group e-mail or groups, as I have in z-mail).

Explorer and other programs have it available to use:

You need to first highlight what was sent to you.. With the left clicker down, scroll the copy...then use the toolbar on top and choose edit, and then choose "copy," then close the e-mail, and create an e-mail and go back to the tool bar, choose edit, click the cursor to blink in the new e-mail box, and then " paste" the copy here.

Some e-mail programs allow the mouse to do this.

Attaching Files:

My good Friend Duane Russell in Colorado has trouble in downloading. He is not alone. Rosalie Brittain, in the California Gold Country, who operates a hair salon in Weaverville, California, also reported this trouble.

Perhaps there are others who can benefit from what I have passed on to them:

Go to the page, click on the placard to enlarge it, and then go to the tool bar, on top, File, and choose print.

That allows you to print.

To download, you can do it as a "save file" and then direct where you want it saved. I would not recommend your browser file, but using a "temp" file in your "C" drive. All drives have them, or create a new folder, as I do, click the right button and "rename" it as downloads, or if you do a lot of downloading, then you will "rename" each download to a specific file.

Go to start, click on the programs with the right click, and create a new folder, you can re-name it with the right side mouse, and then open it and "paste" here. You then have a file. ( You can also then move the file or copy and paste to your screen saver, or easier, open you control panel, go to display, click this on, go to screen saver, and then browse to you find the new file, and click it on. It then becomes your screen saver...or you can make it your wallpaper, which is the background of your screen.)

Back to e-mail. Go to the letter you are going to send, and go to attachment, click on it with the right side of the mouse and choose "copy" and click this with the left side, then go to the folder you created ( you can open it or leave it closed, it doesn't matter unless you want to check if you were successful) ...in this case, open the folder first, and then with the right side of your mouse, choose paste and click with the left button, and paste.

This pastes the file into the folder (some people like move or drag, but I am told it is better to copy or cut and paste as sometimes all the file is not moved as it may have also gone to other "connections.")

When you have this, test it. See that it opens. It will only open if you have the programs that let it open, such as Word or Acrobat or other features, that you most likely do have (or can obtain for free).

Then when you send an e-mail, create the letter, and then go to your tool bar, click on attach and the "browse" to your "download" folder and click on the file you want to send. You can choose any file you want, but remember it should be compatible with who you are sending it to. If you have a new program or avant guard fancy program, the best guess is most of the people you will send it to, do not.

When Ed Carlstone, President of Television Associates, Mountain View, California was duplicating CD's for presentation purposes, the private companies would put in state of the art and fancy art and graphics...but they found out when they distributed them to customers, salespeople, and others, most of the people could not "read" the CD or even play it correctly. So the old adage, still is true, especially for computer users: "Keep it Simple, stupid."

Large files---Only send to your really good friends. Many e-mail programs allow the receiver to block out large downloads. You can set Netscape, Explorer, and other e-mail programs to limit the size of the e-mail you receive. This will block unwanted e-mails ( you will have to change this to receive a large download in a e-mail ).

Unfortunately, if you have not set the limit size, you will have to wait until the download finishes. You cannot delete the e-mail until it is received. Yes, you can call your ISP to delete the file, if they can identify and do this for you, but more than likely, they will want to delete all the mail on the server as the only solution to delete the download that is clogging up your receipt of mail.